View our Document Lifecycle Consultancy PDF

“We’ve seen a reduction in our costs through using Print Management Software to route jobs to the most economical devices. 

“We recommend Capital to anyone, not only for their product range but also for excellent customer service and technical support.”  

Fife College (formerly Carnegie College), Dunfermline

Document Lifecycle

Uncovering the true cost of document production

Industry analysts IDC* report that as much as a staggering 30% of company revenue spent on Information Lifecycle Management could be saved.

They highlighted “disconnected document processes as undermining investment due to gaps in front and back office business processes.

Since there is the potential to realise substantial savings, having an analysis of your Information Lifecycle would be a good start.

document lifecycle management

The four stages of Information Lifecycle Management are:

 

This is where the Document Lifecycle begins. Whether it’s hard copy or an electronic document, in the office or on a mobile device.  Our solutions allow you to easily capture and index information. With options to automatically extract information from documents we can help you to capture high volumes of documents easily.

 

Once captured, documents and information need to be securely managed to allow easy access and also ensure security. Enterprise Content Management (ECM) systems provide a complete solution with features such as robust security, audit trail and Records Management which enables compliance and helps organisations to comply with regulatory requirements such as GDPR.

 

Processing information often relies on manual, paper-based processes. These can be automated through Digital Transformation. With the potential to increase operational efficiency, automating business processes can, therefore, deliver exceptional returns.

 

The Output stage can be controlled through effective use of Print Management Software. This provides the tools to effectively manage users, devices and access controls whilst improving efficiency and enhancing user productivity. From simple tracking and monitoring of print, copy, scan and fax jobs, to extending the power of MFD hardware to provide secure controlled access and integrated mobile printing options.

 

The benefits of effective Information Lifecycle Management include:

  • Reduced costs
  • Improved efficiency
  • Complete document control
  • Integrated technology
  • Enhanced productivity

information lifecycle management

Understanding your business and document processes is the starting point.

Our Professional Services and Print Consultancy specialists are experts in all areas of document workflow and also document technology solutions. Their independence means they recommend a ‘best of breed’ solution specifically tailored to your business requirements.

They will conduct a detailed audit, giving a complete overview of your fleet of devices and volumes and inefficiency processes.

Analysing this activity allows us to identify equipment, control usage, and define realistic costing models. Using this process will allow us to determine the best way to leverage technology to streamline your document workflows.

We will help you overcome your current challenges and also introduce efficient methods to assist your business.

So, feel free to contact us today to find out more.

*Document #254119 (c) International Data Corporation, Addressing the document disconnect