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The Capital Document Solutions Team

View our Document Lifecycle Consultancy PDF

“We’ve seen a reduction in our costs through using Print Management Software to route jobs to the most economical devices. 

“We recommend Capital to anyone, not only for their product range but also for excellent customer service and technical support.”  

Fife College (formerly Carnegie College), Dunfermline

Document Lifecycle

Uncovering the true cost of document production

Since we all need to review and reduce costs within our organisations, having an analysis of your Document Lifecycle Management would be a good start.

Industry analysts IDC* report that as much as a staggering 30% of company revenue spent on Document Lifecycle Management could be saved. They highlighted disconnected document processes as undermining investment due to gaps in front and back office business processes.

The four stages of Document Lifecycle Management are:

The Capture and Output stages can be controlled through effective use the right equipment and Print Management Software.

The Manage and Process stages and also the need for storage can be improved through the application of Enterprise Content Management.

 

Where the Document Lifecycle begins – a hard copy, a scanned or faxed document, or an email that’s been captured or created. Once that document has been captured, the cycle continues to the next stage.

Capture stages can be made more efficient through effective use of the right equipment and also Document Capture Software.

 

The document lifecycle continues with the retrieved document or documents integrated into your organisation’s workflow.

Depending on the document or the business need, documents can be stored securely to meet statutory and regulatory requirements.

Whilst Records Management tools protect records from inappropriate and unauthorised access.

 

The stage where it becomes possible to automate business processes, and trigger document routing and processing, when new content is created.

Streamlining authorisation processes enable users to digitally review documents and initiate and participate in business processes beyond the office.

 

The Manage and Process stages, and the need for storage can be improved through the application of Enterprise Content Management.

From simple tracking and monitoring of print, copy, scan and fax jobs, to extending the power of MFD hardware to provide secure controlled access and integrated Mobile printing options.

The Output stage can be controlled through effective use of Print Management Software, which provides the tools to effectively manage users, devices and access controls whilst improving efficiency and enhancing user productivity.

 

The benefits of effective Document Lifecycle Management include:

  • Reduced costs
  • Improved efficiency
  • Complete document control
  • Integrated technology
  • Enhanced productivity

document lifecycle management

 

Understanding your business and document processes is the starting point.

Our Professional Services and Print Consultancy specialists are experts in all areas of document workflow and also document technology solutions. Their independence means they recommend a ‘best of breed’ solution specifically tailored to your business requirements.

They will conduct a detailed audit, giving a complete overview of your fleet of devices and volumes and inefficiency processes.

Analysing this activity allows us to identify equipment, control usage, and define realistic costing models. Using this process will allow us to determine the best way to leverage technology to streamline your document workflows.

We will help you overcome your current challenges and also introduce efficient methods to assist your business.

So feel free to contact us today to find out more…

*Document #254119 (c) International Data Corporation, Addressing the document disconnect