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The Capital Document Solutions Team

View our Document Lifecycle Consultancy PDF

“We’ve seen a reduction in our costs through using Print Management Software to route jobs to the most economical devices. 

“We recommend Capital to anyone, not only for their product range but also for excellent customer service and technical support.”  

Fife College (formerly Carnegie College), Dunfermline

Document Lifecycle

Uncovering the true cost of document production

Industry analysts IDC* report that as much as a staggering 30% of company revenue spent on Document Lifecycle Management could be saved. They highlighted disconnected document processes as undermining investment due to gaps in front and back office business processes.

Since you probably need to reduce costs within your business – having an analysis of your Document Lifecycle would be a good start.

The four stages of Document Lifecycle Management are:

The Input and Output stages can be controlled through effective use the right equipment and Print Management Software.

The Manage stage and the need for Storage can be improved through the application of Enterprise Content Management.

document lifecycle management

The benefits of effective Document Lifecycle Management include:

  • Reduced costs
  • Improved efficiency
  • Complete document control
  • Integrated technology
  • Enhanced productivity

Understanding your business and document processes is the starting point.

Our Professional Services and Print Consultancy specialists are experts in all areas of document workflow and also document technology solutions. Their independence means they recommend a ‘best of breed’ solution specifically tailored to your business requirements.

They will conduct a detailed audit, giving a complete overview of your fleet of devices and volumes. This will identify areas of inefficiency and excessive costs.

Tracking software monitors and records document volumes and costs by user, device, job, page, file name, type, day and time. Analysing this activity allows us to identify equipment, control usage, and define realistic costing models. In addition, we can determine the best way to leverage technology to streamline your document workflows.

This process will allow recommendations to improve your document workflow, so that you continually make cost savings.

We will help you overcome your current challenges and also introduce efficient methods to assist your business.

So feel free to contact us today to find out more…

*Document #254119 (c) International Data Corporation, Addressing the document disconnect